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City of Cleveland

michelle.arbuckle@cityofclevelandms.com

100 North Street, PO Box 1439, Cleveland, MS, 38732, US

662-846-1471

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Instructions for Travel Authorization
1. Complete all applicable items at least 30 – 60 days PRIOR to proposed travel dates.

2. A separate form must be completed for each traveler and travel type (e.g. – in-state, out-of-state, out-of-country, etc.)

3. Attach Hotel Information to travel request to allow for booking.

4. All travel outside the continental limits of the United States must be approved by Board of Aldermen.

5. If actual expenses exceed the estimated expenses on travel outside of the continental limits of the United States, the original form shall be resubmitted showing the excess charges and again approved by the Board of Aldermen.

6. Be as accurate as possible in estimating costs, including gratuities, taxis, or any other applicable travel expenses.

7. Submit supporting documentation to the City Clerk no later than ten (10) business days subsequent to the completion of the travel to include a copy of hotel invoice and meal receipts. Unspent meal advance funds are to be returned to the City. If an advance is not settled within 10 business days after travel has concluded, the traveler will incur payroll deductions until the debt to the City is resolved. Only two outstanding advances are allowed at any time.

8. A copy of this approved form along with supporting documentation must be submitted with the travel voucher form in order to receive reimbursement. Travel vouchers and supporting documentation must be submitted to the City Clerk for verification.
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Signature HereClick to Sign
04/18/2024Click to Sign
Signature HereDepartment Head Will Sign Here
04/18/2024
Signature HereMichelle Arbuckle Will Sign Here
04/18/2024
Signature HereLinda Brown Will Sign Here
04/18/2024

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